ConeticLink TMS

Dashboard

Today's Runs

Off-Site Trips

Live Operations Queue

Today's Route

Run Date:

Home Base address is not set for this site. Optimise Route, Maps preview, and driver navigation will not work until it's filled in.

No bookings for this date

Generate bookings first so passengers can be auto-grouped by vehicle.

TODAY'S HANDOFFS

Bookings

Recurring bus bookings generated from each client's weekly pattern. Generate ahead to materialise the schedule for a date range — cancellations and one-off edits ride on top without re-running Generate. Pattern is the recipe; bookings are the actual scheduled rides.

GENERATE AHEAD From To

Client List

Show per page

Contact	Passenger	Primary Address	2nd Address	Driver Notes	Pattern	Actions
Loading clients…

Add New Client

Contact Name

Passenger Name

Contact Mobile

Contact Email

NDIS Participant Number

Primary Address

Address 1 Label

Second Address (optional)

Address 2 Label

Third Address (optional)

Address 3 Label

Driver Notes

Default Vehicle

Critical Transport Notes — Visible to driver during run

WEEKLY RIDE PATTERN

BUS RUN

CLIENT

VEHICLE

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Sunday

Effective from Generation skips bookings before this date.

Active (uncheck to suspend without deleting)

Vehicles 0

Add Vehicle

Vehicle Name

Vehicle Type

VIN Number

Make

Model

Year

Seats

Registration Number

Rego Due Date

Insurance Provider

Insurance Due Date

Service Centre

Service Due Date

Last Recorded Odometer (km)

Initial value only — driver END submissions update this automatically.

Wheelchair accessible

Maps

0 vehicles live

Optimise a route in Today's Route or wait for a driver to start a run to see live vehicles.

Reports

Overview

Trips This Month

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Active Clients

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Active Drivers

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Active Vehicles

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Sites Map

Plotting tenant sites… If a marker is missing, the address may be unrecognised by Google Maps.

Claim Lines

Participants

Trips Billed

Total Amount

$0.00

Claim Lines by Day

Top Participants by Claim Lines

Filters

From To Site Support Item Unit Rate ($)

One claim line per non-cancelled passenger per completed trip. Pickup / dropoff timestamps from driver sign-off are included as audit columns.

Service Date	Participant	NDIS #	Site	Support Item	Qty	Unit Price	Total	Pickup	Dropoff	Short Notice	Claim Ref
Set a date range, support item code and rate, then click Generate.

Trips in Range

Unique Clients

Range (days)

Cancelled (excluded)

Trips by Client (top 10)

Filters

From To CLIENT

Formal trip history extract for law enforcement requests. One section per CLIENT — date, session, vehicle, driver, departure time, stop number and auto-signoff timestamps. Cancelled trips are excluded. Output prints CONFIDENTIAL on every page.

Client	Trips	First Trip	Last Trip
Load Summary to see per-client trip counts.

Fill Ups

Vehicles

Litres Total

Cost Total

$0.00

Cost over Time

Litres by Vehicle

Filters

From To Vehicle

Records logged by drivers from the active run screen on bus/van vehicles. Admin / super-admin only.

Date / Time	Driver	Vehicle	Litres	Cost
Select a date range and click Run Report to see fill-ups.
TOTAL			0	$0.00

Total Trips

Drivers

Private KM Total

Sessions

Private KM by Driver

Trips by Session

Filters

From To Driver

Runs flagged Home Pickup at Save Run. "Private km" is the driver's home→campus leg, captured at END (optional). Admin / super-admin only.

Driver	Date	Session	Vehicle	Passengers	Private KM
Select a date range and click Run Report to see private-vehicle runs.
TOTAL				0	0 km

Total Trips

Est. KM Total

Actual KM Logged

Completed Runs

Trips by Day

Trips by Driver

Filters

From To Session

Date	Session	Site	Driver	Staff	Vehicle	Depart	Start KM	End KM	Distance	Own Car KM	Fuel (L)	Fuel Cost $	Start Time	End Time	Duration	Passengers	Status
Select a date range and click Run Report to see trips.

Cancellations in this period

Cancelled For	Cancelled At	Client	Site	Short Notice	Cancelled By

Total Off-Site Trips

Completed

Actual KM Logged

Total Passengers

Trips by Destination

Trips by Driver

Filters

From To Site

Date	Site	Destination	Type	Driver	Staff	Vehicle	Depart	Start KM	End KM	Distance	Start Time	End Time	Duration	Passengers	Status
Select a date range and click Run Report to see off-site trips.

Active Drivers

Total Runs

Total KM

NHVL Fatigue Flags

Runs by Driver

KM by Driver

Filters

From To Site

NHVL fatigue flag = consecutive duties with less than 10 hours continuous rest between end-of-run and next start.

Driver	Role	Regular Runs	Off-Site Runs	Quick Runs	Total Runs	Total KM	Last Active	Min Rest Gap	Fatigue Flags
Select a date range and click Run Report to see driver activity.

Total Incidents

Injuries Reported

Police Attended

Drivers Involved

Incidents by Month

Severity Mix

Filters

From To Site

All incidents driver-submitted from the run portal (regular or off-site). Injuries / police flags drive the severity mix.

When	Driver	Vehicle	Location	Injuries	Police	Description
Select a date range and click Run Report to see incidents.

Settings

Branding

You are editing the impersonated tenant's branding. Changes apply to that tenant immediately.

Logo

No logo uploaded yet

Upload Logo

PNG / SVG / WebP / JPG · max 2 MB. Shows in the nav, login card, driver header, and invite emails.

Theme

Pick a preset palette or fine-tune each colour. Changes preview live across the portal — click Save branding to keep them.

Preset palettes

Custom colours

Low contrast detected — text may be hard to read.

Theme code

Worker Screening Compliance

You are editing the impersonated tenant's compliance settings. Changes apply to that tenant immediately.

Required checks

Turn off any check your organisation doesn't require. A disabled check no longer flags drivers in the list or blocks them from starting a run.

WWC (Blue Card)

Working With Children Check — QLD Blue Card.

NDIS Screening (Yellow Card)

NDIS Worker Screening Check — QLD Yellow Card.

First Aid

Current first aid certification.

Police Check

National criminal history check.

Site Settings

Site Info

Site Name

Home Base Address *

This is the route start and end point. Optimise Route, Maps preview, and driver navigation all need this set.

Transport Defaults

Avoid Tolls (Default for All Runs)

Default for every route this site generates. Operator can override per run on Today's Route if a driver is running late.

Contact Details

Coordinator Phone

Coordinator Email

Billing

Billing is disabled while impersonating another tenant — sign out of impersonation to manage your own subscription.

Subscription

Plan — Status —

The Stripe Billing Portal handles plan changes, cancellation, payment method updates, and invoice history. You'll be redirected and returned here when finished.

Sites 0

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Add Site

Site Name *

Address

Phone

Drivers & Staff 0

Show inactive drivers

Edit Driver

Upload Photo Take Photo

Full Name

Mobile

Role

Date of Birth

Address

Licence Number

Licence Type

Licence Expiry Date

Emergency Contact Name

Emergency Contact Phone

Compliance & Screening

NDIS Screening Number

NDIS Screening Expiry

Blue Card Number

Blue Card Expiry

Police Check Expiry

First Aid Expiry

Driver Fatigue Check

Drivers whose rest gap between consecutive duties has dropped below the NHVL minimum (10 hours) in the last 7 days.

Team Members 0

Team management is disabled while impersonating another tenant.

Your PIN is due for rotation. Update it in Security settings.

Pending invitations

None.

Invite new member

Role

Invitee receives an email with a link valid for 7 days. They sign up, get linked to this tenant automatically.

Manage Permissions →

Fine-grained control over what each role can see and do.

Security — Quick-Unlock PIN

Your PIN was set over 30 days ago — set a new one below to keep your session secure.

Your 6-digit PIN quickly unlocks the portal after 15 minutes of inactivity — no full sign-in needed. Your email/password and MFA are still required to start a fresh session. The PIN is stored only as a secure hash.

Set a PIN

New 6-digit PIN

Confirm PIN

Change PIN

Current PIN

New PIN

Confirm New

PIN last set —.

Driver Portal — Scan to Install

Each driver scans this QR with their phone camera. The driver portal opens in their browser — they tap Share → Add to Home Screen to install it as an app.

!Short Notice Cancellation — NDIS Alert

Passenger: —

Trip date: —

Pre-written NDIS response

Flag as short-notice cancellation for NDIS billing

Copied

Dashboard

Total Clients

Trips Today

Drivers & Staff

Total Vehicles

Today's Runs

Off-Site Trips

Live Operations Queue

Today's Route

Bookings

Client List

Add New Client

Vehicles 0

Add Vehicle

Maps

Settings

Branding

Worker Screening Compliance

Site Settings

Billing

Sites 0

Drivers & Staff 0

Edit Driver

Driver Fatigue Check

Team Members 0

Security — Quick-Unlock PIN

Driver Portal — Scan to Install